Deeds Office

Key Takeaways:

• The deeds office oversees the registration and transfer of property ownership.

• It plays a pivotal role in maintaining accurate and updated property records.

• Understanding deeds office procedures is essential for a seamless property transaction.

What is the Deeds office?

The Deeds Office is responsible for the registration, management and maintenance of the property registry in South Africa. Upon completing the transfer of your property (which is, of course, handled by a conveyancer), the Registrar of Deeds will sign the title deed indicating that you are officially the owner of the property.

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After it has been signed, a copy of the title deed is kept at the Deeds Office closest to you. Benaters are specialists in the field of property and conveyancing and are perfectly poised to assist their clients with all matters of property transfers, which includes obtaining documents from the Deeds Office. Get in touch with them today to see how they can assist you.

Why would you need copies of documents from the Deeds office?

You would require a certified copy of your title deed (which is held at the Deeds office) when you have lost or misplaced it.

Regulation 68 of the Deeds Registry Act 47 of 1937, sets out the procedure to be followed when an original title deed (etc.) has been lost or destroyed and a certified copy needs to be obtained (also referred to as a “VA application”).

Regulation 68(1) provides that –

“if any deed conferring title to land or any interest therein or any real right, or any registered lease or sublease or registered cession thereof, or any mortgage or notarial bond has become lost or destroyed, a written application for the issue of a certified copy thereof may be made and must be accompanied by an affidavit”.

For further information on what to do when you have lost your title deed refer to our article What to do if you lose the title deed to your property?

Why should you trust Benaters to obtain documents from the Deeds office?

With a wealth of experience in conveyancing (and everything related to property), we can attend at the Deeds office to obtain a certified copy of your title deed with ease.

We will require the following information -  

1. the full names and/or identity number of the owner of property (or at least his or her date of birth);

2. in the case of a juristic person, the name and registration number (if available);

3. the correct erf number and township or farm name and number (not the street address);

4. in the case of a sectional title schemes, the section and the scheme name,

5. conditions affecting a property, interdicts and contracts in respect of the property, purchase price of the property and rules of a sectional title scheme.

With all of the above information we are also able to obtain a copy of an ante nuptial contract (ANC), deeds of servitude, mortgage bonds and a copy of a sectional title plan or the rules of a sectional title scheme.

We are proud to be Conveyancers. We enjoy what we do and being able to offer such a specialised niche service to our clients, makes us brim with pride and enthusiasm.

We take our duties as Conveyancers very seriously (always keeping in mind the impact a property transfer can have on an individual or family) and therefore hold our work to very high standards. You can trust us with your property, because we treat the entire process as if we were going through it ourselves.

We are here to help you. In any way we can! So please, get in touch and let us handle your property transfer in the best way we know how – professionally and with the utmost due care.